Graduate Academic Dismissal Appeals Policy
The Graduate Academic Dismissal Appeals Policy is applied when a graduate student wishes to appeal academic dismissal from a graduate program.
A working day is defined as those days in which the University is officially in session.
- The student will submit a letter of appeal with documented rationale to the graduate program director/coordinator within 5 working days of dismissal notification. The program director/coordinator will send the appeal to the College Graduate Appeals Committee within 5 working days of receiving the students' letter.
- The Graduate Appeals Committee will render a decision within 10 working days of receiving the appeal.
- The program director will send an official email to the student's Spartan Email account of the decision.
- The program director will inform the student's graduate advisor, the Registrar, and the International Programs Office (as appropriate) of the decision.
- If a health issue was used as justification to support the appeal for academic dismissal, and the appeal is granted, the graduate student must satisfactorily complete the Graduate Health Clearance Process to Return to UTampa before being allowed to register for classes.
• A copy of the committee’s appeal admit letter will be sent to the Director of Student Care and Advocacy.
• A Spartan Support Hold will be placed in Workday to signify that the student must complete the Graduate Health Clearance Process.
• The student will be notified of the outcome of the health clearance process by the Spartan Support Office and Health Clearance Committee and any conditions for re-enrollment (if applicable) via Spartan email. The Office of Graduate and Continuing Studies will be copied on the email.
• The Spartan Support office will remove the hold once the Graduate Health Clearance is granted.
- The student may request reconsideration of the College Graduate Appeals Committee’s decision by submitting a letter of appeal with documented rationale to the appropriate college dean within 5 working days of the College Graduate Appeals Committee’s decision notification.
The letter of appeal must justify the need for a further level of review by providing new evidence or evidence that the review process had been violated.
- Should the appeal merit further consideration, the dean will render a decision within ten (10) working days of receiving the appeal.
- The dean will notify the College Graduate Appeals Committee of the rendered decision and rationale as appropriate.
- The dean will send an official email to the student’s Spartan Email account of the decision.
- The dean will Inform the student’s graduate advisor, Registrar and International Programs Office (as appropriate) of the decision.
- The dean’s decision is final.
- If a health issue was used as justification to support the appeal for academic dismissal, and the appeal is granted, the graduate student must satisfactorily complete the Graduate Health Clearance Process to Return to UTampa before being allowed to register for classes.
• A copy of the dean’s appeal admit letter will be sent to the Director of Student Care and Advocacy.
• A Spartan Support Hold will be placed in Workday to signify that the student must complete the Graduate Health Clearance Process.
• The student will be notified of the outcome of the health clearance process by the Spartan Support Office and Health Clearance Committee and any conditions for re-enrollment (if applicable) via Spartan email. The Office of Graduate and Continuing Studies will be copied on the email.
• The Spartan Support office will remove the hold once the Graduate Health Clearance is granted.
The University reserves the right to require action on behalf of any student who is reinstated from Academic Dismissal. Such action may include, but is not limited to, repeating failed courses, or taking a reduced course load.
Graduate Health Clearance Process to Return to UTampa for Approved Academic Dismissal Appeal
Contact the Spartan Support Office at ssp@ut.edu or (813) 257-3901 prior to the term in which the graduate student would like to return.
Submit the Graduate Health Clearance Form within three weeks of contacting the Spartan Support Office indicating the intention to return.
Graduate students must submit the Graduate Health Clearance Form at least 3 weeks prior to the first day of re-enrollment to your program of study (consult your program director or designated personnel to confirm date of return).
The form should be completed by a licensed professional appropriate for the health issue(s) which necessitated the withdrawal. The University will return insufficient documentation for additional information/clarification, if needed.
Submit a Release of Information form in order to share pertinent health information relevant to the desired clearance form from your doctor or medical professional and the Dickey Wellness Center staff. This release of information may be obtained from the treating professional or from the Dickey Wellness Center by calling (813) 253-6250.
Confirm with the Spartan Support Office that both the Graduate Health Clearance Form and the Release of Information form have been received. You may also ask any additional questions at this time. The University retains the right to grant final clearance.
Documents to Submit:
• Release of Information: Please complete a Consent to Release Information form, provided by all treating clinician(s).
• Clinical Documentation: Each treatment provider will complete, sign and submit a Graduate Health Clearance Form.
The form can also be provided via email request to ssp@ut.edu.